Quickstart

This guide walks a casting team through a first session in Stagebound: account, organisation, productions, then a production you can actually cast.

Step 1: Create your account

Go to app.stagebound.app and sign up. Stagebound uses passwordless sign-in — Google, or an email address and a one-time passcode. There are no passwords to create or remember.

Once you verify your email or finish the Google sign-in, Stagebound starts onboarding.

Step 2: Create your organisation

The first thing you do is create your organisation. That organisation is the shared workspace for your team.

You'll be asked to:

• Choose a name — what your team sees, for example "Meridian Casting" or "Blackwood Productions"
• Choose a URL slug — your address in the app, for example app.stagebound.app/org/meridian-casting
• Upload a logo (optional) — shown in the navigation and on invite emails

When you confirm, you land on the productions list. That list is home for the organisation. Later sign-ins for a team member open here as well.

Step 3: Invite your team

From the productions list, open Settings → Team. Click Invite member, enter one email address, and choose a role: Admin, Editor, or Viewer.

Each person receives an email with a link to join. If they already have an account, the link adds them to the organisation and they land on the productions list. If they don't, they create an account first, then land in the same place.

Owners and Admins send invitations. On a paid plan, adding someone can add a seat — Stagebound asks you to confirm that charge before the invite goes out. Plans themselves live under Settings → Billing.

See Inviting Team Members for pending invitations.

Step 4: Create a production

On the productions list, click New Production. The wizard asks four things:

1. What are you casting? — the production name, and an optional show name
2. Pipeline setup — a stage template, or stages you define yourself
3. Dates & details — optional performance dates
4. Confirm & create

Open the production when it appears. You land on its Pipeline. The production navigation is Pipeline, Roles, and Notes.

Step 5: Add roles

Open Roles and click Add role. A role is a part you are casting — a name, a type such as lead or ensemble, and how many people you need.

You tag performers on the pipeline with these roles. They are separate from the team roles (Owner, Admin, Editor, Viewer) that control who can change the organisation.

Step 6: Invite talent or import a CSV

Two ways to get performers onto the pipeline:

One person at a time. On the pipeline, click Add performer and enter a name. Include an email when you have one, then choose Send invitation on their card. They create a performer profile and join that production.

A spreadsheet. On the pipeline toolbar, open Board options (the ⋯ menu) and choose Import performers. Upload a CSV, map the columns — a name is required, and email is optional — and choose whether to send invitations to rows that include an email.

The org-wide roster, including invitations you are still waiting on, lives under Talent in the sidebar.

Step 7: Request self-tapes

Once a performer has joined and claimed their profile, open them on the pipeline and choose Request self-tape.

Say what to submit, add instructions if you need them, and set a deadline. They record or upload from their side of Stagebound. The request stays on their Home until they submit.

A performer who has not claimed a profile yet cannot receive a request. Send the invitation first, and request the tape after they join.

Step 8: Review on the pipeline

Open Self-tapes in the sidebar to watch what has come in. Requests are grouped by production, under Pending, Submitted, and Overdue.

Play a submission, then open that production's Pipeline and move the performer to the stage that matches the decision. The whole team sees the same board.

Step 9: Write notes

Open Notes on the production to leave a note on a performer the team can read. You can also open a performer on the pipeline and write on their Notes tab. A private note on that performer is visible only to you.

Billing, when you need it

Owners and Admins manage the plan, seats, and invoices under Settings → Billing. You can run the loop above before you open it.